Vendors
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Check-In System for Sales/Pharmaceutical Representative Visits
Due to HIPAA regulations, MeritCare has established a check-in system to monitor the access of sales and pharmaceutical representatives to protected health information. This system allows security and other personnel to monitor and evaluate the appropriateness of the representatives' movements throughout the system. All MeritCare locations and services enforce this check-in system.
Appointments Required
Appointments are required of all sales and pharmaceutical representatives prior to their arrival at MeritCare if they need to have direct contact with a provider. This also assures that a designated area away from protected healthcare information may be secured for the appointment. If reps are dropping off samples and do not need to speak with a provider, they do not need an appointment.
Check-In
All sales and pharmaceutical representatives must "check-in" when they arrive at MeritCare prior to any visits or activities. Computers are available at Vendor Stations throughout MeritCare for quick automated check-in. (See list of locations below.) A manual check-in with registration or reception staff is required for other areas and regional clinics. The check-in system will generate a "Vendor Pass" that must be worn by the representative while they are on MeritCare property.
This training module is intended solely for the use of vendors and business associates of MeritCare Health System who may, because of their interactions with patients, be exposed to protected health information (PHI).
Pharmaceutical/Sales Representative Vendor Station Locations:
- Mills Avenue Pharmacy
- Central Registration (Broadway Clinic lobby)
- Southpointe Pharmacy (back wall in office)
- Southwest Pharmacy
- Bemidji Clinic Administration
- CSPD South University (basement next to Manager office)
- Material Services, 501 Place
- Bio Med, North Campus (basement)